Job Description

Job Description and Duties

Are you looking for an entry level position at a highly regarded department? Do you have the desire to gain insight, knowledge and experience that may be applied in future promotional opportunities? If so, then this might be the right position for you. The Department of Justice, Division of Operations (OPS) is seeking a well-rounded, friendly individual to fill our Admin Support Technician position.

This position is located in the Office of the Chief. Reporting directly to a Staff Services Manager II, the Admin Support Technician provides general office support to the Administrative Services Branch and acts as a back to the OPS Chief’s Administrative Assistant. The Admin Support Technician must exercise exemplary customer service, a high degree of initiative, independence, and confidentiality in the performance of their duties which includes:

• Providing in-office support 2-3 times per week to a diverse group of clients and managers;
• Serving as the Custodian of Records for live scan submissions;
• Serving as the Check Stock Custodian;
• Using diplomacy and clear communication to ensure compliance with Departmental training requirements as the Division’s Training Coordinator;
• Purchasing supplies with a CalCard and completing purchasing documents for the office
• Daily use of Microsoft Suite products, Smartsheet, and Adobe Acrobat to prepare various reports, documents, and rosters;
• Scheduling meetings, conference rooms, and proctoring interviews

Please let us know how you heard about our position by taking this brief survey:

You will find additional information about the job in the .

Working Conditions

Working at 1300 I street a minimum of two to three days a week is required . Work hours are flexible within the core hours of 7 am to 5:30 pm.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

• Fingerprint check will be required.
• Clearly indicate the Job Control Code ( JC-489805) and the title of this position in the "Examination or Job Title (s) For Which You are Applying" section located on the first page of your State Application. 
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process. If you are using education to meet the minimum qualifications, you must submit a copy of your diploma or transcritp. An official transcript will be required upon appointment.
• Completion of an online hiring test is REQUIRED to proceed in the selection process for this position. An email with test information will be sent to all applicants within 15 business days after the close of this job posting from [email protected]. If you submitted your application and have not received the test information email within 15 business days after the close of the job posting, please immediately contact the hiring contact listed on this job posting.

Hiring assessments are typically taken on a personal computer and may require candidates to visually identify information, type long passages, listen to audio recordings, or speak into an audio recorder. If you need a reasonable accommodation to take this test, please contact Maria Bouvia at [email protected] by the final filing date listed on this bulletin.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Demonstrated Customer Service Skills
• Experience with sensitive/confidential matters
• Strong Interpersonal Skills
  • Experience working with all levels of management is recommended
• Attention to Detail
• Ability to provide clear written and verbal directions; strong editing skills and grammar usage
• Proven dependability & ability to pivot
• Ability to effectively manage and prioritize multiple projects and tasks while also being a general point of contact for the office. This requires professionalism and the ability to proactively communicate status updates.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

OFFICE TECHNICIAN (TYPING) EXAMINATION:

Examination Link: 

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Cover Letter is required and must be included.

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